What is the estimated cost to pay to a registered support organization? Check how to provide support in-house

Learn about the possibility of outsourcing (requesting) to a registered support organization

In order to accept specified skilled workers, the accepting company is obligated to create and implement a support plan to enable the foreign national to work smoothly in Japan, and to provide support in the workplace and in daily life.

You can request support from a "registered support organization" in creating the support plan and implementing the support.

What can be entrusted to a registered support organization?

To explain in more detail what can be entrusted to registered support organizations, the following items are included:

1. Pre-guidance
2. Immigration and immigration support
3. Support for securing housing and assistance with contracts necessary for daily life
4. Lifestyle orientation
5. Accompanying to official procedures, etc.
6. Supporting the provision of Japanese language learning opportunities
7. Consultation and complaint handling
8. Promoting exchanges with Japanese people
9. Career change support
10. Regular interviews and reporting to government agencies

In addition, as support for the accepting companies, they will also provide advice on necessary applications, such as "support for applying for residence status" and "support for creating support plans."
*We can provide advice on creating residence status application documents and support plans, but we cannot act on your behalf.

For information on the support provided by registered support organizations, please see "What are registered support organizations? An easy-to-understand introduction to the support they provide."
Please take a look at this as well.

What are the benefits of entrusting a registration support organization?

There is a great advantage to entrusting support to a registered support organization in that it can significantly reduce the burden on the receiving company.

Furthermore, registered support organizations become "third parties" for the accepting companies and specified skilled workers.
By having a third party involved, it becomes easier for both the accepting company and specified skilled workers to consult with each other and to obtain objective opinions.

Here is an estimate of the fees to be paid to the registration support organization.

The cost incurred when outsourcing services to a registered support organization is called the "support outsourcing fee."
It is stipulated that the costs of support that the accepting company must provide must be borne by the accepting company.
The costs of providing support cannot be borne by specified skilled workers himself/herself.

Fees for support outsourcing vary depending on the registered support organization, with some setting fees on a monthly basis or for each support item.
In addition to the fixed fee, you may also be required to pay an additional initial fee.

It depends on the field, but if a monthly fee is set, the support commission fee is approximately 20,000 to 30,000 yen (per person per month), but there is no upper limit under immigration law to the fee that can be collected from the accepting company.

However, it is stipulated that the amount and breakdown of the fee must be clearly stated when concluding the contract.

In addition, if support commission fees are set by support item, the guidelines are as follows:

• Pre-entry guidance: 20,000-60,000 yen (1 session)
• Lifestyle orientation: 30,000-80,000 yen (1 time)
• Regular consultation: 1,000 to 15,000 yen (1 session)
• Support requiring accompaniment: 5,000 to 10,000 yen (per hour)

The higher the support commission fee, the better it is.
Be sure to thoroughly check and consider the content of the support.

By the way, in the case of technical training, the training implementer (company) is supervised by a supervisory organization (union, etc.), so it is necessary for the company to join the supervisory organization.
In addition to the membership fee and capital contribution, you will also need to pay a monthly management fee.

The average supervision fee is said to be about 40,000 yen per month per technical intern trainee, but in some cases the amount per person will be lower if there are more trainees.
As with the support commission fees for specified skilled workers, there is no upper limit on the supervision fees for technical intern trainees.

Accepting specified skilled workers incurs costs other than the support commission fee

When accepting specified skilled workers, various expenses will be incurred in addition to the support commission fee.
The typical costs are summarized in the table below.

* Paid job placements are prohibited in the construction industry. For details, please see "STOP! Paid job placements for construction jobs are prohibited in principle."

In addition, housing subsidies may also be required.
This fee does not apply if specified skilled workers himself/herself signs the contract, but if the accepting company provides a rented property, the deposit, key money, and guarantee fee must be paid.

When inviting people overseas (inviting people outside of Japan to work at your company), there are additional procedures and costs required depending on the laws and regulations of the local country.

There are also ways to provide support in-house without outsourcing to a registered support organization!

When accepting specified skilled workers, if the accepting company is able to provide support in-house, it does not need to use a registered support organization.

If you meet the following requirements, you can submit an application to the Immigration Bureau, and if your application is approved, you will be able to provide support in-house.

• Appoint a support manager and support staff from among the executives or employees
• A system must be in place to provide support in a language that foreigners can understand.
• Prepare documents regarding the status of support and keep them for at least one year after the end of the employment contract.
• The person in charge and the person in charge are not in a position to supervise Specified Skilled Worker (i) and do not fall under any of the certain disqualification reasons.
• The accepting company has not neglected to provide support based on Support Plan for Specified Skilled Worker (i) within the five years prior to the conclusion of the employment contract or after the conclusion of the contract.
• A system must be in place that enables the person in charge or in charge to hold regular interviews with foreign nationals and those in a position to supervise them.

*Reference: Immigration Services Agency's "Operational Guidelines for Accepting specified skilled workers"

Please refer to the Q&A regarding Support Plan for Specified Skilled Worker (i).

Summary: Registered support organizations cost money! There are conditions for in-house support

When accepting specified skilled workers, there is an obligation to provide support based on a plan so that the foreign nationals can work and live smoothly in Japan.

If the requirements are met and approval is given by the Immigration Bureau, the receiving company may provide the support itself.
However, if it is difficult for your company to provide support, you can outsource the support to a registered support organization.

When entrusting a service, a support entrustment fee must be paid, which can be a fixed monthly fee or paid for each support item.
The guideline for monthly payments is approximately 20,000 to 30,000 yen per person per month (depending on the field), but if amounts are set for each support item, the following are guidelines.

• Pre-entry guidance: 20,000-60,000 yen (1 session)
• Lifestyle orientation: 30,000-80,000 yen (1 time)
• Regular consultation: 1,000 to 15,000 yen (1 session)
• Support requiring accompaniment: 5,000 to 10,000 yen (per hour)

Although it does incur costs, it reduces the burden of in-house support, and by having a third-party organization called a registered support organization involved, it has the added benefit of making it easier for the accepting company and specified skilled workers to seek advice and receive objective opinions.

If you are a company considering hiring specified skilled workers in the construction industry, please feel free to contact JAC!
We also introduce specified skilled workers.

*This article was written based on information from May 2024.